INDEX   A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

This collection of templates provides you with a number of forms frequently used at Iowa State University, Agronomy Department.  The template forms were created on a PC using Microsoft Word 7.0 and Excel 7.0 (or greater) and conform to a uniform standard.  You must be using these versions of the applications, or higher, to ensure the templates will function as designed.

 

Agronomy Dept. Letterhead
–Letterhead, which may be personalized by each Faculty and Staff. [Word] 9/15/03

Agronomy Department Purchase Form
– Complete this form, SUBMIT to Mary Davis, for purchasing from a source outside the university. [Excel] 5/4/12    {Example}

Cash Advance for Travel
- Travel advances are not available to university employees for routine business travel within the United States or Canada.  Only graduate students should request advances for domestic travel.  All employees may request advances for foreign travel.  On-Line Employee Reimbursement entry must be entered within ten working days after completion of the travel [Excel] 2/10/06  {Example}

Departmental Copy Card Authorization Form
- Iowa State University Departments/Administrative Service Units needing to have access to a Departmental Copy Card for copy services. Need to complete the form and return the form with an Intramural Purchase Order  to the ISUCard Office located in 0530 Beardshear Hall.

Directory Information and Office Space / Keys Request Form
- Form used to provide new or changes in Personnel information for the Agronomy Directory and  to request Office Space / Keys in the Agronomy Dept  [Word] 1/20/12

Employee Separation Check List
– Instructions on the form.[Word] 02/10/12

Employee Wage Hour Report
- Form used for recording hours worked, leave hours taken for monthly payroll [Excel] 4/12/06

Honorarium or Expense Voucher - 2017 -
Used to reimburse for expenses incurred between January 1, 2017 and December 31, 2017
.
Non-employees and students who are not listed on the Human Resources file must be reimbursed on an Honorarium or Expense Voucher. Also used to pay visiting lecturers and consultants or reimburse ISU or prospective staff/faculty for interview expenses. Also see W-9 Form – Blank and Conflict of Interest Form below. [Excel] 01/03/17

Honorarium or Expense Voucher - 2016 -
Used to reimburse for expenses incurred between January 1, 2016 and December 31, 2016
.
Non-employees and students who are not listed on the Human Resources file must be reimbursed on an Honorarium or Expense Voucher. Also used to pay visiting lecturers and consultants or reimburse ISU or prospective staff/faculty for interview expenses. Also see W-9 Form – Blank and Conflict of Interest Form below. [Excel] 12/29/15

W-9 Form - Blank - The blank W-9 form is to be sent to providers of personal services to allow creating a KFS Vendor, which must be set up before creating a Disbursement Voucher. A payment for services of less than $100.00 can be submitted on a Simple Disbursement Voucher without setting up a KFS Vendor, which also means a W-9 form is not required. [PDF] Controller’s Office.

Conflict of Interest Form - Required as an attachment to a Disbursement Voucher when paying an individual for services of $100.00 or more. If the amount of services is $600.00 or more per voucher, or is expected to be more than $1,000.00 per year, a Professional Services Contractual Agreement also is required to be attached. [PDF] Controller’s Office
**See http://www.controller.iastate.edu/accounting/w9.htm for foreign vendor exceptions/options to W-9.

Intramural - Used for purchases by one university department from another department or campus store (except for equipment) [Excel] 10/19/11 

ISU Voucher - Used for payment of travel advances, subscriptions, registration fees [Excel] 2/27/04  {Example}

Key Request Form
see Directory Information and Office Space / Keys Request Form

Lab Emergency Contact Cards
  Fill out and post next to Research Lab Doors [Excel] 4/14/06

Memorandum of Understanding
- May be used with submitting a proposal to an agency other than the federal or state government when no formal guidelines are available [Word]

Non-Student Hourly Worker Request In-put Form
– Deliver this form to 2104 Agronomy Hall or e-mail to Jody Smith
jodys@iastate.edu. [WORD] 3/9/16 

·       Any new ISU student hourly employee should report to the Agronomy Main Office for instructions. 

Notice of Termination of Salary Employment
- Fill out the form and present to your supervisor.  Also complete the Employee Separation Check List. [Word] 02/10/12

P&S Position Descriptions – Create a position -
To create a P&S position description for vacancy complete the form and send electronically to Lisa McEnaney (lisakay3@iastate.edu).   Any questions, please call Lisa McEnaney, 294-7636. [Word]

P&S Position Descriptions – Update or Reclassify 
- To update or reclassify a current P&S position description for vacancy complete the form and send electronically to Lisa McEnaney (lisakay3@iastate.edu).  Any questions, please call Lisa McEnaney, 294-7636. [Word]

Professional Services Contractual Agreement (PSA)
– Document used if payment for services is $600.00 or more per voucher or may be up to $2,000 per year. This link takes you to the forms page on the Purchasing department site; link is near the top of the page under "professional services." Please refer to the Professional Services page of the Purchasing Procurement Processes website for more information. [Word]

Purchase Requisition -
– see “Agronomy Department Purchase Form

Request for Account Number Request
- Form used to request new account number for either a Discretionary, General Fund, Agency Fund, or Service Center (recharge/enterprise) Account Instructions [.pdf] from Controller’s Office

Request for Sponsored Project Advanced Account Number
- Used to request Advanced Account Number for Sponsored Grant or Contract
[Word] OSPA

Space Office Allocation Request
– see Directory Information and Office Space /Keys Request Form

Space Storage Request Form
- Used to request Storage Space in the Agronomy Dept [Word] 1/20/12

Student Hourly Employment Sign In Form
– Report to the Agronomy Main Office for any new hire.

Supplemental Budget
- To be filled out upon receipt of a fully executed award if requested by the Office of Sponsored Programs Administration [Excel] OSPA

Tractor Certification
– To be filled out for Certification Of Employee Safety Training Agricultural Tractors. Every employee who operates an agricultural tractor shall be informed of the operating practices contained in Appendix A of this part and of any other practices dictated by the work environment.  Such information shall be provided at the time of initial assignment and at least annually thereafter.    [Word 3/26/03]

Transportation Services Intramural Forms

 

Transportation Services - All vehicles are dispatched from Transportation Services located on Haber Road. Business hours are 6:15 AM to 5:00 PM Monday through Friday including noon hour. Depending on your needs, three rental options exist: Short-term Rental, Long-term Rental, and Seasonal Rental

Make Reservation Information

Seasonal Intramural for requesting a seasonal vehicle from University Transportation Services [Excel]

Enterprise Intramural for requesting a rental vehicle from Enterprise Rent-A-Car through the Transportation Services [Excel]

University Book Store Departmental Charge Form
- Form used when placing an order by university department from the University Book Store [PDF] 10/19/11